Skip to content

Live Intentionally

You matter. Live like it.

Menu
  • About
  • Advertise
  • Ch Ch Ch Changes – Part 1
  • Contact
Menu

Level 3 Task/Time Management: Scheduling

Posted on August 25, 2010

scheduling tasksIf you missed the previous posts in this series about time/task management, let me quickly bring you up to speed.

Level 1: To-do list

A to-do list is helpful because it keeps you on track, prevents tasks from slipping through the cracks and frees your mind from having to remember tasks.  But it’s less than ideal and can lead to frustration, anxiety, and misplaced priorities. See 4 Reasons to Dump Your To-Do List & Replace It with Something Better

Level 2: Daily priorities list

The next level of task/time management is to create a list of priorities each day.  By having a list that only includes that day’s tasks, it reduces stress and frustration.  Prioritizing tasks helps to prevent us from getting distracted by busy work and stay focused on what’s most important.  See Simple Step Beats To-Do List for Managing Time and Tasks

Creating a daily priorities list is a big step forward from just using a to-do list, but it still falls short.  For example:

  • Some tasks, like meetings, have to be done at a specific time regardless of how important they are.
  • Some tasks, like running errands, can’t be done during certain times (like while at work) regardless of how important they are.
  • Some tasks, like checking & responding to email and phone calls, should be done at least a few times a day regardless of how important you consider that to be.
  • You may perform better at certain tasks at certain times of the day.  For example, you may find that your best blog writing is done first thing in the morning even though writing blog posts isn’t your top priority for the day.  Or you may have some tasks you can do while kids are around and others you have to do when things are quiet.

So, the next step in task/time management…

Level 3: Schedule each day

After you’ve created your daily priorities list, get out your calendar.  Start at the top of your priorities list and put each task on your calendar for the day.

Pretty simple, right?

What will this do for you?

  • It puts everything in one place.
  • It keeps you focused on your highest priorities while still enabling you to do them at the time of day that works best for you.
  • It gives you a more realistic idea of what you can accomplish in a day.  If your priorities list has 20 things on it, but only 10 fit on your calendar, you now know that 10 tasks is more realistic. That’s a good reality check.  It will also prevent you from getting frustrated when you only get 10 tasks done.

I find there’s a huge difference in my productivity between the days that I schedule vs those that I just wing it with a to-do list or daily priorities list.  But I’ll admit that even though I know that I’m still not always disciplined enough to do it.

Do you schedule your priorities each day?  Why or why not?

2 thoughts on “Level 3 Task/Time Management: Scheduling”

  1. Pingback: Five Things a Money Making Opportunity Offers on the Internet | money making blog
  2. Brian Brockhoff says:
    October 18, 2010 at 11:45 am

    I love this article and would suggest something I’ve found to move lives to take ACTION:

    Determine the ONE THING that would DRAMATICALLY improve your life. Then determine the SPECIFIC steps to take. Then…put those things at the top of your priority list.

    Action is the key to improving your life!

    Thanks for this inspirational lesson Paul!

    Log in to Reply

Leave a Reply Cancel reply

You must be logged in to post a comment.

                  

About Me

Thanks for visiting. I'm Paul Steinbrueck - husband, father of 3, founder of OurChurch and Skyway Web Design. I love to learn, take on new challenges, and help people become more than they ever thought possible. Read more about Live Intentionally and subscribe below to receive email updates.

I want to receive updates

* indicates required
busy person

15 Things You Don’t Have Time NOT to Do

safety harbor, florida sunrise

Take the 31 Amazing Days Challenge

Nights in Rodanthe

There’s Another Kind of Love. I Want You to Hold Out for It.

shattered-dreams

5 Myths About Shattered Dreams

  • Books
  • Character
  • Compassion
  • Featured Articles
  • Health
  • Humor
  • Insight
  • Inspirational Stories
  • Leadership
  • Marathon
  • Mental
  • Money
  • Photography
  • Relationships
  • Self-improvement
  • Self-leadership
  • Service
  • Spiritual
  • technology
  • Uncategorized
  • Values
©2025 Live Intentionally | Design: Newspaperly WordPress Theme